Purchase orders

When to use this

Use this page when your supplier workflow needs a formal purchasing document with stronger status tracking.

What this feature does

A purchase order groups supplier items for one event and one supplier into a single formal record. It helps with:

communicating orders to suppliers
locking in supplier prices at order time
tracking received quantities and substitutions
keeping supplier spend tied back to the event

Status flow

Purchase orders move through a formal lifecycle such as draft, sent, confirmed, shipped, received, closed, or cancelled.

That stronger workflow is useful when your team needs more control and clearer fulfillment tracking.

What makes this different from lighter supplier tools

formal sequential PO numbers
stricter edit and delete rules
PDF generation for supplier communication
clearer fulfillment history at the line-item level

Use purchase orders when the supplier workflow itself is part of the control you need. If your team mainly wants a faster, more editable sheet, the supplier order sheet workflow may fit better.