Arrangement library and snapshots

When to use this

Use this page when you want to understand the difference between reusable library arrangements and live event arrangements.

Library templates

Library arrangements act as reusable recipes for bouquets, centerpieces, and other repeatable work. They store the structure, ingredient list and labor your team wants to reuse. Markups come from each event, not from the template. Ingredient quantities do not have to be whole numbers. A recipe can call for 0.3 stems per piece, the way a single bloom stretches across several boutonnières, or ¼ bunch of foliage. Quantities keep up to three decimal places, on recipes and templates alike.

Each line costs exactly what it uses: 0.3 stems costs 0.3 of the stem price, and ¼ bunch costs a quarter of the bunch price. Orders add up the whole event and round up once to whole stems and whole bunches. See Stems, bunches and leftovers.

Manage your templates from Library → Templates in the sidebar. From there you can rename, duplicate, or delete a template. Deleting a template does not change events that already use it — each event keeps its own copy.

Your own cost or price

A template does not need ingredients. In the Cost Summary on the template page, type Your cost or the Client price, the same way you do on an arrangement row:

A template holds one of the two. Type a cost and a typed price clears; type a price and a typed cost clears.
With ingredients, Your cost shows what the recipe measures. A cost you type comes before it, and use recipe cost brings the recipe cost back.
A price you type comes before the price the event works out from the recipe. Your cost stays the recipe cost, and use recipe price clears your price.
A template belongs to no event, so it has no markups. A client price you did not type stays empty, and each event works it out with its own category markups. When the template has a typed price and no ingredients, each event works out your cost from its Flowers markup.

Save as Template keeps the cost or price you typed on the arrangement, so an estimate row with only a name, a description and a price makes a complete template. In the templates list and the template picker, a typed price shows the word price after the amount.

What the costs on a template mean

A template’s ingredient costs are a live read of your library, not a saved figure. On the template page:

The Current price column shows what the library charges for that ingredient today, with the basis it is priced on: per unit, per pack of a given size, or, for rentals, the price for one rental period.
A line reads Price unavailable when the ingredient has no current price to work from. Set a price on the item in the library and the line fills in.
A total labeled subtotal is a warning, not a style. It means something is missing from the figure — an ingredient with no price, or one priced in another currency, which is listed on its own rather than converted. The notes under the total say exactly which.

Rental lines cover one rental period. An event that runs longer can cost more than the template suggests.

Event arrangements

When you add a library template to an event, BloomBoard creates an event-specific arrangement rather than leaving it linked as a live template. That event arrangement can then:

hold event quantity and notes
carry current pricing snapshots
hold items you use up, items your studio owns, and items you rent
be refined without changing the original library template

Why snapshot pricing exists

Snapshot fields preserve the item details and costs that were true when the arrangement was added to the event. That protects live commercial work from quiet changes in the catalog.

What this means in practice

Your library is the reusable starting point.
Your event arrangement is the commercial record for that job.
If costs or dates change later, review the event arrangement before sending the proposal.

Snapshot pricing is a feature, not a bug. It helps the event keep a stable pricing history even while your master catalog keeps evolving.