Add your own pages to a proposal

When to use this

Use this page when the document needs something the template does not generate for you: a welcome letter, a page of kind words from a past client, a photo spread, a care guide, or a thank-you to close. Your pages live alongside the generated ones and travel with any preset you save.

What you need first

• A proposal open in the design studio (from the event, choose Design).
• Photos you want to use already in your media library, or ready to upload from the Images panel.

Add a page

You can also start one from the Sections panel: Add page sits at the end of the outline and offers a blank page, a full-page image, or Import from Canva. Pages started there land at the end of the document, ready to move.

The new page keeps your template’s look. Change the template or colours later and your pages follow.

Put things on the page

Each page you add wears its name just above it. Click any empty spot on the page to select the whole page, and its toolbar appears above the preview: Background, Text, Image, Line, and Shape, along with a small menu for duplicating, moving, hiding from contents, showing or hiding the document header and footer independently, or deleting the page.

• Text drops you straight into typing. Drag a corner to scale the lettering, a side to change how wide the lines run.
• Image opens the Images panel so you can click a photo, or you can drag one from the panel onto the page. It lands at a comfortable size. Select it for Replace, Crop (drag to reframe, scroll to zoom), Alt text (a short description read aloud by screen readers on your client’s page), flipping, a see-through slider, and Corners for rounding.
• Line turns the cursor into a pen: press and drag to draw a line at any angle. Hold Shift while drawing to settle on tidy angles. Once drawn, drag either end to re-aim it, and use its toolbar for colour, thickness, a solid, dashed, or dotted style, and arrowheads at either end.
• Shape offers a rectangle or an ellipse. Pick a fill from your theme’s colours so shapes restyle with the design.

Drag anything to move it. Guides appear as you go so pieces line up with the page and with each other. The round handle under a selection rotates it, settling gently on tidy angles. Backward and Forward in the toolbar control what sits in front of what.

Dragging a photo’s corner keeps its proportions, so faces never stretch; hold Shift if you want to stretch it on purpose. Rectangles and ellipses resize freely, and Shift keeps them in proportion instead.

Right-click works everywhere, too: right-click a piece for copy and paste, layer order, lock, and delete; right-click the page for duplicate, move, page colour, and delete; right-click beside the document to add a page. Right-click a photo and choose Set image as background to turn it into the page’s edge-to-edge background. If you prefer the keyboard, press T, R, L, or C with nothing selected to drop a text box, rectangle, line, or circle onto the page in view.

Colour the page

Select the page and choose Background to open the page colour panel. Pick from your theme’s colours so the page restyles with the design, tap your brand colour, or type any colour of your own. Colours you have already used gather in the panel under Used on your pages so you can reach them again, and they print exactly as you see them, on your client’s page and in the PDF. On a full-page image, the same control colours the border that shows when the photo does not fill the page.

Duplicate a page

Choose Duplicate page in the page’s menu, or press Cmd/Ctrl+D while the page is selected. The copy lands right after the original, everything on it included, and keeps the same name.

Round the corners of a photo

Select any photo and choose Corners in its toolbar. One stepper rounds all four corners together. Tap the link button to shape each corner on its own, which is how you build an arch: set both top corners high and leave the bottom corners at zero. You can type an exact value or use the plus and minus buttons. The rounding shows in your editor, on your client’s page, and in the PDF, and it stays put when you flip or rotate the photo.

Work with several things at once

Drag across empty canvas to sweep up everything the box touches, or hold Shift and click to add and remove pieces one by one. A selected group moves together and stops as one when any piece reaches the page edge, so your arrangement keeps its spacing. The toolbar for a group offers align and distribute, plus duplicate and delete, and one undo brings the whole group back.

A few shortcuts save trips to the toolbar: duplicate with Cmd/Ctrl+D, copy and paste with Cmd/Ctrl+C and Cmd/Ctrl+V (paste while looking at another of your pages and the copy lands there, in the same spot), or hold Alt and drag to pull a copy off the original.

Lock what is finished

The padlock in the toolbar locks a piece in place. A locked piece cannot be moved, resized, or deleted, and sweeping a selection box across the page leaves it alone, which keeps a finished background safe while you arrange things on top. Click it and choose Unlock when you want to edit it again. Locking changes nothing on the printed page.

Formatting text

While typing, the bar above the page covers the essentials: paragraph and heading styles, the font (your template’s faces, or your own uploaded fonts for this one text box), size, colour (with your brand colour one tap away), bold, italics, underline, alignment, and lists. The spacing button holds two dials: line spacing for the room between lines, and character spacing to spread a heading’s letters apart or tuck them closer — the letter-spread scales with the text size, so it holds its look if you resize the box later.

The braces button inserts a detail that fills itself in per event, such as the client’s name, the venue, or the event date. Each option shows the value it will use right now, so “Dear Sofia,” is never a surprise. A detail that is not set on the event prints blank, and the Checks panel points it out before you send. Once a detail sits in your text, click it to see where its value comes from and what it will print, with a shortcut to set it if it is still blank. The text box sizes itself around the real filled-in value, not the small tag you see while editing: a long venue name wraps and the box grows to hold it, and a short value lets the box tighten back up.

What happens next

• Pages save as you work, and undo covers your page edits (element moves, text, styling). Rename a page on its label just above the page, or in its outline row; the name saves when you press Enter or click away.
• The Sections panel shows your pages in the document outline, right where they fall between the sections, each with a small preview of the page itself. Click a page’s name to jump the preview to it, or open the row’s settings to rename the page — the new name saves when you press Enter or click away. The same settings offer Hide from contents: the page stays exactly where it is in the document, but its line on the Contents page goes away and the remaining entries close ranks — handy for a second cover or a decorative divider that does not belong in the list. The row wears a small marker while a page is hidden, and clicking the button again brings the line back. Show header and Show footer sit beside the name and contents controls, and both choices also live in the page’s ··· menu above the canvas. Use either part on its own or turn on both to match the rest of the document; the footer includes the page number. The canvas shows the real header and footer as you design, so you can see exactly where to keep your own text and photos clear. Pages you made before these options were added stay without a header and footer until you turn them on. Each choice saves with the page and travels with presets. Drag the grip at the left of the row to move the page anywhere in the document. Dragging a page that was set to follow one particular arrangement loosens it to follow the whole section instead; to pin it to an arrangement again, use Move up and Move down on the page’s own menu in the preview — those steps land in the fine gaps between arrangement pages. If you would rather not drag, put the keyboard focus on the grip, press Space, step with the up and down arrows, then press Space again to drop it. Move up and Move down also live on the page’s menu, the ··· beside its name above the page.
• A page placed between arrangement pages stays with its arrangement. Add, remove, or reorder arrangements and the page moves with the one it follows. If that arrangement is ever removed, the page slides to the end of its section — nothing is lost — and the Checks panel lets you know so you can drag it back into place.
• Saved presets carry these pages too. Because arrangements differ from event to event, an in-between page arrives at the end of its section when you apply the preset — drag it into the gap you want.
• Your pages print in the PDF and show on the client’s page exactly as the editor shows them.
• If anything ends up hanging past the page edge — easiest to do with a rotated shape — the editor marks it with a red dashed outline and an Off page chip so you can pull it back before it clips in print.
• Changing the document’s page size (A4 or US Letter, under Page layout) re-fits your pages to the new size: shapes keep their proportions, edge-to-edge art stays edge-to-edge, and text keeps its line breaks. A notice asks you to review the re-fitted pages.
• Save the design as a preset and your pages come along. Applying a preset to a document that already has its own pages asks whether to keep them.

Related pages

• Design your proposal documents
• Build a proposal in the workspace
• Organise photos in the media library